Show Office Procedure

With an eye on the health and safety of all of our exhibitors, we have developed a Protocol that will be in affect at each of our Summer Series. For more information on any of the upcoming competitions or to stay up to date with all of the HITS Happenings, visit our Press Page.



Competitors, Please Read the MAAPP/USEF SafeSport Communication:


To encourage social distancing and decrease face-to-face contact, HITS Staff has worked diligently to transfer many of the office procedures online! Horse Show Offices will also be open during competition. Find everything you need here to make your trip to HITS smooth as can be. 

Reaching Us
Show secretaries are available to answer any questions or help you check out remotely as long as you left a form of payment at check-in. 


HITS Ocala 352.620.2275 Secretary Health Document Stabling Award Request
HITS Saugerties 845.246.5515 Secretary Health Document Stabling Award Request
   Stabling Coordinator 845.234.4494 Megan Nicholls      
HITS Culpeper 540.825.7469  Secretary Health Document Stabling Award Request
HITS Chicago 224.238.7460 Secretary Health Document Stabling Award Request
Vermont Summer Festival 802.362.0118 Secretary Health Document Stabling Award Request
HITS Del Mar          

When emailing us please include the Trainer Name and Horse Show Venue you are attending in the Subject Line.

Show Office Quick Tips

  • Show Office capacity will be limited to one person per secretary
  • Exhibitors will be asked to form a line outside if office is at capacity
  • Please only one person per trainer group at a time - no non-essential individuals
  • Please no dogs
  • Please no cell phones


HITS Ocala Health Declaration Feed Order Add/Scratch
HITS Saugerties Health Declaration Feed Order Add/Scratch
HITS Culpeper Health Declaration Feed Order Add/Scratch
HITS Chicago Health Declaration Feed Order Add/Scratch
Vermont Summer Festival Health Declaration Feed Order Add/Scratch

Submit Entries
Entries may be completed for any of the HITS Shows using the Show Management System Online Entry platform. Printable entries are also available on the respective event pages. 
Please be sure to check the top of the entry for for the entry closing deadline for each week of competition.

New USEF Waiver Forms FORM

All owners, riders and trainers must sign the new USEF Waiver (same as the second page of the entry blank). If you did not sign the second page when you completed your entries, or submitted online entries, please click the link to the right.

Please submit waiters via email to the Secretary email that corresponds with the horse show you are attending.

Horse Health & Vaccination Paperwork  
Submit the HITS Health Declaration and proof of Flu/Rhino (within 6 months) for each horse to the Health Documents email that corresponds with the show you are attending. Please note that HITS Culpeper also requires proof of negative Coggins within a year. 
Stabling Assignments  
Stabling assignments will be available 24 hours prior to your arrival. Please be sure to call in advance if you expect to arrive after the show office has closed. Feed orders can be place online using the online Feed & Bedding Form available at the bottom of each shows page on 

USEF Requirements  
If you complete any of the following services online prior to the start of the horse show and your account does not refresh with the updated information OR if you complete during the horse show, please email proof or Registration (your emailed receipt) and Safe Sport Training/Refresher (PDF of Certificate) to the Secretary email for the show you are attending so that we can place with your entry blank.
MembershipsMy USEF EC
All owners, riders, and trainers must be USEF and USHJA registered. Log into your USEF MyWay account to be sure you are an active member or to renew your membership. Equine Canada Members must have active Gold or Platinum memberships. All non-members will be charged show pass fees.
SafeSport Training FAQ
All participants 18 or over, must complete USEF Safe Sport Training. Any owner, rider, trainer, or registered owner of a farm is required to complete the training or refresher before they or any of their horses will be allowed to compete. For more information, please read the SafeSport FAQ's.
Horse Registration  
Don't forget your horse's USEF and USHJA registrations - there is not a "Show Pass" option for a horse. All horses MUST be USHJA registered.
Microchip FORM
All horses must be microchipped and have the chip number recorded with USEF. Microchip numbers can be submitted online or faxed to USEF. For more information, please read the Microchip FAQ's.
Horses and ponies showing in Junior Hunter 3'3"/3'6", Pony Hunter, Children's Pony Hunter, and Pony Jumper must have a measurement card in order to compete.