Show Office Procedure
The HITS Ocala Winter Circuit takes place December 9-20, 2020 and January 19 - March 28, 2021 at HITS Post Time Farm!
With an eye on the health and safety of all of our exhibitors, we have developed a Protocol that will be in effect throughout the Circuit. For more information on the HITS Ocala Winter Circuit or to stay up to date with all of the HITS Happenings, visit our Press Page.
To encourage social distancing and decrease face-to-face contact, HITS Staff has worked diligently to transfer many of the office procedures online! Find everything you need here to make your trip to HITS Ocala smooth as can be. Watch for new online features throughout the winter!
When emailing us please include the Trainer Name and Horse Show you are attending in the Subject Line.
Show Office Quick Tips
- Show Office capacity will be limited to one person per secretary
- Exhibitors will be asked to form a line outside if office is at capacity
- Please only one person per trainer group at a time - no non-essential individuals
- Please no dogs
- Please no cell phones
- A face mask is required at all times when not mounted
| Submit Entries | ||
| The Show Management System Online Entry platform is up and running for HITS Ocala. Printable entries are still available. Entries should be postmarked by the following dates to be considered on-time:
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Enter Online Using SMS | Printable Entry Blanks |
| New USEF Waiver Forms | ||
| All owners, riders and trainers must sign the new USEF Waiver which is the same as the second page of the entry blank. If you did not sign the second page when you completed your entries, please click the link to the right. | Waiver | Submit |
| Horse Health & Vaccination Paperwork | ||
| Submit the HITS Health Declaration and proof of Flu/Rhino (within 6 months) for each horse. | Health Declaration | Submit |
| Stabling Assignments | ||
| Stabling assignments will be available 24 hours prior to your arrival. Please be sure to call in advance if you expect to arrive after the show office has closed. | Stabling Manager | Call Us: 352.620.2275 |
| Order Feed & Bedding | ||
| Place feed orders online to be delivered prior to your arrival or during the show. | Online Feed Form | |
| Enter Classes | ||
| Add and scratch classes online | Add/Scratch Form | |
| Reach a Show Secretary | ||
| Show secretaries are available to answer any questions or help you check out remotely as long as you left a form of payment at check-in. | Email Us | Call Us: 352.620.2275 |
| USEF Requirements | ||
| If you complete any of the following services online prior to the start of the horse show and your account does not refresh with the updated information OR if you complete during the horse show, please email proof or Registration (your emailed receipt) and Safe Sport Training/Refresher (PDF of Certificate) to the HITSSecretary@HITSShows.com so that we can place with your entry blank. | ||
| Memberships | ||
| All owners, riders, and trainers must be USEF and USHJA registered. Log into your USEF MyWay account to be sure you are an active member or to renew your membership. Equine Canada Members must have active Gold or Platinum memberships. All non-members will be charged show pass fees. | ||
| USEF MyWay | Equine Canada | |
| SafeSport Training | ||
| All participants 18 or over, must complete USEF Safe Sport Training. Any owner, rider, trainer, or registered owner of a farm is required to complete the training or refresher before they or any of their horses will be allowed to compete. For more information, please read the SafeSport FAQ's. | ||
| Horse Registration | ||
| Don't forget your horse's USEF and USHJA registrations - there is not a "Show Pass" option for a horse. All horses MUST be USHJA registered. | ||
| Microchip | ||
| All horses must be microchipped and have the chip number recorded with USEF. Microchip numbers can be submitted online or faxed to USEF. For more information, please read the Microchip FAQ's. | ||
| Microchip Form | ||
| Measurements | ||
| Horses and ponies showing in Junior Hunter 3'3"/3'6", Pony Hunter, Children's Pony Hunter, and Pony Jumper must have a measurement card in order to compete. | ||